We wanted to share our experiences to help you save time and money on your next party.
If I'm hosting, can I have fun too?
If you've ever hosted a party before, you know it's a lot of work. Trying to accommodate everyone's needs can be a daunting task. Getting ice (and lots of it), buying the alcohol (how much?), setting the right times, coordinating the snacks, and making sure everyone's happy comes with its own headaches. Many times, the party host ends up taking out trash, telling people where the bathroom is, and going on beer runs because you didn't expect the 20 somethings to show up. We suggest making a list of everything you need well before the day of the party. Depending on the situation, you might need as much as 5lbs of ice per person. We suggest keeping things simple. So here goes...
#1 - Signature drinks.
These are fun drinks created just for your party. Maybe have a Emily's Punch (really a sex on the beach) and a mike's margarita (Texas margarita). You can create a theme around the cocktails you select, and it does wonders for you pocket book. If you are only buying liquor for those drinks, savings will be tremendous. Couple that with beer and wine, and you have the making of a unique themed party that everyone wants to go to. Spend a few bucks on an alcohol guide. The difference between a full bar and signature drinks is in the hundreds, and sometimes thousands for larger events.
#2- Alcohol and Event Insurance
Especially with larger parties, there's always a concern with your guests driving home or getting hurt. We have all experienced the "that guy" situation from those who have had a little too much. When you have a common source of alcohol, it's difficult to monitor how many drinks people are actually consuming. If you have liquor out in the open (a bunch of liquor on a table) for consumption this risk goes even higher. We suggest obtaining liquor liability for the evening. Home owners insurance does not cover this level of alcohol consumption, and you certainly don't want to be liable as the party host. Of course..... (here comes our plug :) a reputable bartender service such as www.BartenderAtlanta.com is fully insured, and will cover all of your guests should the unthinkable happen. Ask them for a copy of their insurance certificate. Many out there will claim to be insured until you request proof.
#3- Where do I buy the least expensive wine and beer and liquor?
Beer and Wine
We have found the best place to get beer and wine is a large bulk discount store like Sams. They offer reasonably priced beer and wine. There is not much profit for beer and wine; so you are better off buying those items from a big retail chain.
When it comes to liquor, it's tough to find discounts. If you are buying a lot of one kind, ask for a discount from your neighborhood liquor store. For example, if you are going to buy a case of Vodka, you should be able to get about 5-8% off retail.
The Ultimate Discount
The ultimate discount is buying on a military base for all of these items. Unfortunately, civilians do not have access to this tax free alcohol. It might be time to call in that favor from your closest military buddy.
#4- Hire a bartender service.
Do you want to take the entire bar off you hands? Hire a private bartender service. A good bartender service should allow you to have fun too. Here is what we provide with every bartender.
Bartender Liquor Liability and General liability
Signature drinks for your event
Design and Display of Signature Drink Menus i.e. “The ignited martini”
Set up and Clean up of Bar Area
Consultation for beverage purchase, arrangements, and logistics
Coolers, straws and napkins
Bar equipment- Cork screws, shakers, etc…
Alcohol purchase spreadsheet tool- A great guide with ratio’s and estimated purchase quantities. Just plug in your guest count!
We hope this information will help you plan your next party, wedding, or event. If you follow some of these simple rules, your guests will have a fun and responsible time. Good luck with your party planning!
Bartender Atlanta / Party on Wine Inc.
To learn more about hiring a bartender service for your next party or event, please visit www.BartenderAtlanta.com